Travel, Hotel and Mobile App
Travel, Hotel and Mobile App
Location: Montréal, Quebec, Canada
Venue: Palais des congrès de Montréal - 1001 Place Jean-Paul-Riopelle
Hotels: Listed below
Travel Visa Information:
For detailed information about entry visas, please visit the Citizenship and Immigration website.
List of countries and territories whose citizens require visas in order to enter Canada as visitors.
If you are traveling through the United States en route to Canada, even if only in transit due to connecting flights, you will be required to go through US Immigration and Customs and may require a US visa. Please consult US visa requirements at the links below or consult your travel agent.
Starting March 15, 2016, visa-exempt foreign nationals who fly to or transit through Canada will need an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travelers with a valid visa.
Visas are the responsibility of individual delegates, and must be obtained before coming to and arrival in Canada. Please note that the conference organizers and Secretariat do not have the authority to act on behalf of individuals in obtaining visas. It is strongly recommended that you apply at least six months in advance to ensure you receive your visa in time for travel. For more information regarding application processing times click here.
All Canadian Embassies and Consulates around the world have been informed of EVS29 and are expecting visa requests from registered delegates.
If a delegate has to cancel because the visa application was declined or the visa was delivered too late, the request for cancellation must be received in writing at the Congress Secretariat no later than June 1, 2016. The Secretariat will issue a total refund minus a CAD$150 administration fee.
How do I obtain an official invitation letter?
To support visa applications for congressional participants coming from countries requiring a visa to enter Canada, a personalized letter of invitation is available to all registered delegates.
You will be able to select your preferred hotel during the EVS29 registration process.
Warning Regarding Non-Official Housing Services (Housing “Pirates” Warning)
Room pirating is a practice carried out by third-party companies that act as travel agencies or destination management companies to solicit attendees and exhibitors for room reservations.
Please be vigilant if approached by any company. All hotel bookings must be done through the official housing provider which is operated by the EVS29 Secretariat – JPdL International.
In case of doubt, please contact us:
EVS29 Secretariat – JPdL International
1555 Peel Street, Suite 500
Montréal QC H3A 3L8 Canada
Tel: +1 514 287 9898 ext: 222
Fax: +1 514 287-1248
Event organizers are pleased to introduce the EVS29 mobile app for your PC, Apple and Android devices. This app is available for download exclusively to official EVS29 registrants. Please click here to view more information and instructions on downloading and use of the app.
The organizing committee has selected and reserved blocks of rooms at special negotiated rates in the two (2) hotels listed below. June is a very busy month for meetings and festivals in Montréal. Book early to ensure accommodations that meet your requirements. Note: Rates are in Canadian dollars and do not include applicable taxes.
- Located in Old Montreal, across the street from the convention centre/Palais des congrès.
- Preferential rate: $229 CAD single/double occupancy + taxes.
Welcome to the refreshing Westin Montréal. The hotel is located at the junction of Old Montréal and downtown and 25 minutes from the Montréal-Trudeau International Airport. Connected to the Palais des Congrès de Montréal, the underground city and the subway station, the hotel has 455 rooms and 45,000 square feet of meeting space. Savour the inspired cuisine of gaZette restaurant. Come to rejuvenate yourself.
- Located in the heart of the Quartier des Spectacles, a 5-minute walk from the Convention Center/Palais des Congrès
- Preferential rate: $229 CAD single/double occupancy + taxes
Hyatt Regency Montréal is centrally located in downtown Montréal, in the heart of the vibrant entertainment district (Quartier des Spectacles), with easy access from and to the airport. Our hotel is conveniently connected to Complexe Desjardins featuring over 100 boutiques and restaurants linking us directly to Palais des Congres, a 5-minute walk. One of the most appreciated locations providing easy access by foot to the best Montréal has to offer: fine dining, entertainment, shopping, museums, Old Montreal, Chinatown and more!
Rooms must be booked here to benefit from the preferential rates above.
Groups: For a group reservation of more than 10 rooms, please contact the EVS29 Housing Bureau at firstname.lastname@example.org.
Exhibitor Housing: A number of rooms have been set aside especially for exhibitors who need to stay close to the venue. Please contact the EVS29 Housing Bureau at email@example.com.
Applicable Taxes on Room Rates: All above rates are in Canadian dollars and do not include taxes applicable at the time of the event. Currently the applicable taxes as follows: a city tax of 3.5% per room, per night plus government sales taxes totaling 14.975% (5% goods and services tax + 9.975% provincial sales tax). These taxes are subject to change without notice.
Reservation Deadline: Reservations must be received by the Secretariat no later than May 10, 2016. Availability and room rates are not guaranteed after this date.
Reservation Guarantee: A credit card is required to book and guarantee the reservation. All major credit cards are accepted. Reservations booked without a credit card will not be processed.
Early Departure : An early departure fee may apply per night, per room based on the individual hotel policy.
Changes: All hotel reservation changes must be sent to the EVS29 Housing Bureau in writing at: firstname.lastname@example.org.
Important Notices: Rates applicable 3 days prior to and 3 days after the meeting, subject to availability. Room rates are not guaranteed after May 10, 2016. Breakfast is NOT included in the rates.
If you wish to arrange accommodation outside the official dates, modify your hotel booking or have any other inquiries, please contact the EVS29 Housing Bureau at: email@example.com.